Introduction
As a speaker at a Swapcard-powered event, you’re at the forefront of delivering value to attendees. This guide walks you through how to set up your profile, prepare for your session, and engage with your audience—ensuring you make the most of your presence.
Benefits for speakers:
Increase visibility through a complete, professional profile
Boost attendance by connecting and networking before your session
Deliver high-quality virtual or hybrid presentations with confidence
A well-prepared speaker drives attendee satisfaction and session engagement. With Swapcard’s speaker tools and best practices, you can elevate your session experience while expanding your professional reach.
Setting up and optimizing your speaker profile
What your profile includes:
Full name
Profile photo
Job title & company
Bio description
Session(s) you're speaking at
Social media links (optional)
If these details are missing, send them to the organizer to complete your profile.
Participants can only access your profile if you are a registered user. Contact the event organizer for platform access if needed.
How to update:
Go to app.swapcard.com
Click Edit next to your profile picture
Update your details, add a photo, and insert a brief bio
💡 Tip: If you're unable to edit your profile, contact the event organizer to make changes or request platform access.
How to maximize your attendance
Make sure that your profile is completed so that attendees can access all relevant details about you
Share the session(s) you're speaking at on social media to boost attendance
Find the complete list of attendees registered for your sessions under the Attendees or Community button.
Connect with people of interest before, during, and after the event as you can find the attendees registered for your sessions under the Attendees or Community button. You will also have access to AI Matches at the top of the Attendees list if added by the organizer.
Tips for speaking at a virtual/hybrid session
Internet Browser
Use the latest version of Google Chrome or Mozilla Firefox for the best experience.
Avoid using Internet Explorer as it may cause technical difficulties.
Ensure JavaScript is enabled.
System Check
Minimum required bandwidth for live events is 1 Mbps, with 3 Mbps being optimal.
Test your connection speed, browser, OS version, microphone, and webcam here.
A wired Ethernet connection is recommended.
Equipment Tips
Integrated webcams and microphones work well for small events.
Consider external equipment for higher quality streaming.
Presentation Tips
Background: Keep it simple and refined.
Shirt Color: Avoid patterns like stripes or squares.
Lighting: Use natural light or a lamp placed next to your screen.
Camera Position: Place the lens slightly above your head for a flattering angle.
Eye Contact: Look straight into the camera lens to create a sense of intimacy and engagement.
Preparation: Join the session 10-15 minutes early to check technical points and welcome attendees.
Engagement Tools
Use chat, questions, and polls to engage your audience. Real-time interaction and polls help capture attention and generate useful data.
Onboarding Process
Follow the process set by the event organizer for streaming tools.
Click the provided link, connect with the given credentials, and enable audio, video, and microphone.
Participating in Roundtables
Roundtables allow group video calls set up by the organizer.
As a speaker, you can request moderator rights to manage participants.
Join roundtables before they start to prepare.
Capacity & Limits
Non-moderated sessions: Up to 8 people with cameras on.
Moderated sessions: Up to 20 people.
Maximum 50 people with microphones on per call.
Troubleshooting Tips
Clear caches/cookies.
Switch browsers (Chrome/Firefox/Safari).
Try Incognito/Private Window.
Disconnect VPN if connected.
Ensure the latest browser version is installed.
Verify privacy settings on both the browser and computer.
Test your setup with a pre-call tool.
Being a speaker at an event offers a unique opportunity to showcase your expertise, connect with a wide audience, and enhance your professional network. Utilize the platform's robust tools to maximize your impact, and enjoy the benefits of increased visibility and meaningful interactions.
For any additional assistance, our support team is ready to help.
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